Job Description
Senior Executive – Sales Administration
The Senior Executive – Sales Administration is tasked with assisting sales functions through systematic organization, precise paperwork, data analysis, and workflow oversight. This position is essential for guaranteeing seamless daily commercial administrative tasks and upholding robust cooperation among sales, accounting, and various internal departments.
Key Responsibilities:
- Manage complete sales administrative duties, encompassing the fulfillment of orders and file management.
- Provide the commercial staff with assistance regarding bids, agreements, cost structures, and buyer logs.
- Preserve precise and current information within CRM platforms and commercial databases.
- Construct commercial analytics, overviews, and productivity metrics as needed.
- Partner with the treasury department concerning billing, collections, and income monitoring.
- Verify adherence to domestic commercial protocols and corporate mandates.
- Help refine administrative sales techniques and operational sequences.
- Serve as a primary liaison for domestic and outside commercial inquiries.
Candidate Profile:
- Robust structural capabilities coupled with superior precision.
- Demonstrated background in commercial administration, sales assistance, or a comparable capacity.
- Competent functional expertise in CRM software and Microsoft Office (notably Excel).
- Potent interpersonal and organizational talents.
- Capacity to handle various assignments and hit targets within a rapid-fire workplace.
- An anticipatory and solution-oriented approach.
- Background in a high-level or leadership sales administrative capacity.
- Familiarity with data presentation, information evaluation, or commercial logistics.
- Sector-specific background in a pertinent field.
Job Data Table
| Category | Details |
| Company Name | Hayleys Fentons |
| Location | Colombo, Sri Lanka |
| Locality | Colombo |
| Country | Sri Lanka |
| City | Colombo |
| Region | Western Province |
| Job Type | Full Time |
| Salaries | Competitive |
| Experience Level | Senior / Executive |
| Travel | Not Specified |
| Language | English (implied) |
| Benefits | Performance-based rewards, competitive pay |
Skills & Competency Table
| Skill / Competency | Level |
| Sales Administration & Order Processing | Expert |
| CRM Systems Management | Advanced |
| MS Excel & Data Analysis | Advanced |
| Invoicing & Revenue Tracking | Intermediate |
| Stakeholder Coordination | Advanced |
| Process Improvement | Intermediate |
Job Summary
The Senior Executive – Sales Administration manages the vital link between sales, finance, and operations at Hayleys Fentons. Responsibilities include overseeing CRM data, processing orders, and generating performance reports. This role requires an organized professional capable of streamlining workflows and ensuring accurate documentation to drive commercial efficiency in a fast-paced environment.
FAQs
How do I apply for this position?
You must email your application to careers@hayleysfentons.com within 10 days, ensuring the job title is clearly stated in the subject line.
What software proficiency is required?
Candidates need a good working knowledge of CRM systems and Microsoft Office, with a specific emphasis on advanced Excel skills.
Does this role involve financial coordination?
Yes, you will coordinate with the finance team regarding invoicing, payment processing, and revenue tracking.
What is the required level of experience?
The role requires proven experience in sales administration or support, specifically at a senior or executive level.
What kind of mindset is the company looking for?
Hayleys Fentons seeks a candidate with a proactive, problem-solving mindset who can manage multiple tasks under tight deadlines.
Expert Analysis
This position is a critical “middle-office” role that ensures sales velocity doesn’t outpace operational control. Success depends on the ability to translate raw sales data into actionable reports while maintaining the integrity of the CRM. In the Sri Lankan corporate context, Hayleys Fentons demands high compliance with internal auditing and financial protocols.
Location & Logistics Guide
Based in Colombo, the commercial heart of Sri Lanka, this role offers proximity to major business hubs. Logistics involve standard office hours in a metropolitan setting. Colombo is well-connected by public transport, though peak-hour traffic is a factor for daily commutes to the Hayleys Fentons headquarters.
https://en.wikipedia.org/wiki/Colombo
Career Path
A Senior Executive in Sales Administration can advance to Sales Operations Manager or Commercial Manager. With experience in revenue tracking and data analysis, the individual may also transition into Finance Business Partnering or Strategic Planning roles within the broader Hayleys Group of companies.
Would you like me to create a draft for the email application to ensure it meets the required format?