Junior Executive – Administration & Front Office

Junior Executive – Administration & Front Office

Location: Colombo, Sri Lanka

Job Identification: 2679

Discipline: Human Resources / Administration

Company: Hayleys PLC

The Role

We are seeking a professional and organized Junior Executive – Administration & Front Office to serve as the first point of contact for our office. In this role, you will manage front-desk operations and provide vital administrative support to ensure a smooth, efficient, and welcoming environment for visitors, clients, and employees alike.

Job Accountabilities

Front Office & Visitor Management

• Reception: Manage the front desk by welcoming all visitors, clients, and employees with a courteous and professional demeanor.

• Communication: Handle incoming telephone calls and general emails, ensuring inquiries are responded to or redirected promptly.

• Security: Maintain accurate visitor logs, issue visitor passes, and ensure adherence to all office security protocols.

General Administration & Operations

• Office Supplies: Monitor and requisition office stationery, welfare items, and general supplies to maintain uninterrupted operations.

• Facility Maintenance: Oversee daily office operations, including housekeeping, maintenance, and managing service agreements for janitorial services and equipment rentals.

• Logistics: Coordinate staff parking and manage company mobile, voice, and data connections.

• Meetings: Assist in scheduling meetings, managing room bookings, and coordinating necessary logistics.

Executive & Specialized Support

• Travel Coordination: Manage overseas travel arrangements for the Marine Operations staff as requested, coordinating with relevant agencies and parties.

• Executive Assistance: Maintain the Director’s calendar and diary, updating appointments and facilitating necessary coordination.

• Inquiry Follow-up: Address and follow up on internal and external inquiries routed by the Director to ensure timely completion.

Candidate Profile

Education & Experience:

• Minimum Education: At least 2 passes at G.C.E. A/L or an equivalent qualification.

• Experience: 1–2 years of experience in a reception, front-office, or administrative support role.

• Certification: A Diploma or certificate in Administration, Office Management, or Secretarial Studies is considered a distinct advantage.

Skills & Competencies:

• Language: Strong verbal and written communication skills in English.

• IT Literacy: Basic proficiency in MS Office (specifically Word, Excel, and Outlook).

• Interpersonal: A professional attitude with the ability to manage multiple administrative tasks simultaneously.

How to Apply

If you have the professional presence and organizational skills to excel in this role, please submit your application through the company careers portal.

We are an equal opportunity employer.

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