Junior Associate – Shipping & Freight Forwarding Operations

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Website MIT Global Solutions (Aster) A subsidiary of Hayleys Advantis Limited

Junior Associate – Shipping & Freight Forwarding Operations

Company: MIT Global Solutions (Aster) A subsidiary of Hayleys Advantis Limited

Location: Colombo, Sri Lanka

Discipline: Sourcing, Supply Chain and Logistics

About the Company

Advantis is a premier transportation and logistics provider with a legacy spanning over six decades and a footprint across South and Southeast Asia. As a subsidiary of the renowned multinational conglomerate Hayleys PLC, Advantis leads the industry in providing integrated logistics, marine, and freight management solutions.

MIT Global Solutions (Aster) is a direct subsidiary of Advantis, specializing in high-value Business Process Outsourcing (BPO) for the shipping and logistics sectors. We leverage over 20 years of collective industry expertise to deliver operational excellence and efficiency to our global and local clientele.

The Role

The Junior Associate – Shipping Operations is responsible for the seamless coordination of inward cargo processes. This role requires high attention to detail, strong communication skills, and the ability to manage time-sensitive documentation between customers, port authorities, and customs.

Key Responsibilities

Customer Service & Communication

  • Inquiry Management: Respond promptly and professionally to customer inquiries via phone and email.

  • Notifications: Ensure accurate cargo arrival notices are dispatched to clients without delay.

Manifesting & Documentation

  • Inward Manifests: Finalize inward cargo manifests and coordinate directly with Main Line Operators (MLOs) for accurate customs reporting.

  • Systems Management: Update cargo systems and generate Delivery Orders (DO) upon thorough verification of payments and documents.

  • Filing: Maintain a systematic filing process for delivery orders, bank guarantees, and other critical shipping documents.

Compliance & Coordination

  • Regulatory Submission: Submit timely and accurate cargo details to Sri Lanka Customs and the Ports Authority to facilitate smooth clearance.

  • Cargo Identification: Correctly identify special cargo types (e.g., transshipments, groupage) and notify relevant parties to prevent unnecessary demurrage or extra charges.

  • Field Support: Deliver essential documents or payments to port and customs offices when operational needs arise.

Candidate Profile

Education & Qualifications:

  • Academic Background: Undergraduate or Graduate in Supply Chain and Logistics from CINEC, SLIIT, KDU, or an equivalent recognized institution.

  • Foundational Education: Minimum of 6 passes at GCE O/L, including a “C” grade in Mathematics.

Skills & Competencies:

  • Technical Skills: Proficient in the MS Office suite (Excel, Word, PowerPoint) with a focus on reporting and data analysis.

  • Operational Agility: Ability to handle multiple tasks simultaneously and meet strict deadlines within a fast-paced environment.

  • Precision: High level of accuracy in document verification and data entry.

How to Apply

If you are an aspiring logistics professional ready to launch your career with an industry leader, we invite you to apply.

Hayleys is an Equal Opportunity Employer.

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