Executive Office Manager

Executive Office Manager

• Job Location: Dubai, United Arab Emirates

• Company Name: The First Group Hospitality

• Average Salary: AED 10,000 – AED 20,000 per month (Based on UAE market data for senior executive support and office management roles)

Overview

The First Group Hospitality is a Dubai-based, full-service management company specializing in hotel operations, asset management, and F&B strategy. As a trusted third-party provider, we partner with global brands to drive operational excellence and maximize asset value. Our dynamic portfolio includes upscale hotels, residences, and award-winning restaurants designed to stand out in the competitive hospitality market.

The Role

The Executive Office Manager serves as a strategic and operational partner to the Chief Operating Officer (Hotel Operations) and the SVP of Business Development. This role is essential for ensuring seamless coordination across executive priorities, projects, and high-level communications. We are looking for a proactive professional who can manage complex schedules and drive efficiency within a fast-paced executive office.

Key Responsibilities

Executive Support & Coordination

• Administrative Partnership: Provide high-level support, including complex calendar management, meeting coordination, and travel arrangements.

• Communication Gatekeeper: Act as the primary point of contact for executive communications, ensuring alignment of priorities and timely follow-ups.

• Briefing & Reporting: Prepare agendas, presentations, reports, and briefing materials for both internal and external meetings.

• Action Tracking: Monitor key action items and ensure execution across various departments.

Strategic & Project Support

• Project Liaison: Coordinate cross-functional projects, working closely with internal teams and external stakeholders to ensure deliverables are met.

• Development Support: Assist in preparing business cases, proposals, and operational plans for Development and Hotel Operations.

• Progress Monitoring: Provide regular status updates to leadership regarding ongoing strategic initiatives.

Office & Stakeholder Management

• Stakeholder Relations: Maintain strong relationships with partners, vendors, and senior leadership across multiple hotel properties.

• Process Improvement: Streamline executive office workflows to enhance overall efficiency and effectiveness.

• Confidentiality: Handle sensitive information with the utmost discretion, ensuring compliance with corporate governance standards.

Desired Skills & Expertise

• Education: Bachelor’s degree in Business Administration, Hospitality Management, or a related field.

• Experience: 5–8+ years in executive support or office management, with significant experience supporting C-suite or SVP-level executives.

• Industry Knowledge: Previous experience within the hospitality or real estate development sectors is highly preferred.

• Technical Skills: Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, and Outlook).

• Competencies:

  • Exceptional organizational skills and the ability to manage competing priorities under pressure.

  • Strong business acumen and an understanding of operational workflows.

  • Proactive mindset with the ability to anticipate executive needs independently.

  • High level of professional discretion and interpersonal excellence.

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